Frequently Asked Questions

1. What is Academic ePlan?
2. How much does it cost?
3. How much training is required to use Academic ePlan
4. How flexible is Academic ePlan
5. What is a sequence?
6. How do student names get put in the program?
7. What is the query that I need to get student names from my student information system?
8. What if I have a new student?
9. How do courses get put in the program?
10. How do I have a new course?
11. What are the hardware requirements?
12. Can I run the program on my network?
13. What are the different user levels?

1. What is Academic ePlan?

   Academic ePlan is a multi-user database program for use by school counselors in developing and maintaining electronic three or four year academic plans for each student at a comprehensive high school

2. How much does it cost?

   See the pricing page for costs of the program.

3. How much training is required to use Academic ePlan

   Academic ePlan requires very little training. Counselors will be creating and modifying plans within a few minutes of installation.

4. How flexible is Academic ePlan

   Academic ePlan is very flexible. Schools are able to customize and edit courses, sequences and goals to fit the specific needs and requirements of the schools.

5. What is a sequence?

   A sequence is an ordered list of courses that students will probably take. Academic ePlan uses sequences to simplify plan creation. When the first course of a sequence is entered, the remainder of courses in that sequence are automatically entered into the plan.

6. How do student names get put in the program?

   The initial list of student names are imported into the program using a file that is exported from the school's student information system. At any time, the list can be updated by importing a new list. This will probably need to be done only once or twice each school year.

7. What is the query that I need to get student names from my student information system?

The export file needs to be a comma-delimited file with Student ID, First Name, Last Name, Grade, Counselor Name.
For SASIxp users: EXPORT ASTU ATCH PermNum 1,FirstName 1,LastName Grade 2,LastName

1. What if I have a new student?

   Counselors can input the information for a new student dynamically when they first meet with the student. If the student is not in the system already, the counselor is prompted to add the appropriate information before completing the plan.

2. How do courses get put in the program?

   Courses can be imported into the program using an export file from the school's student information system. The list of courses can then be edited to make sure all needed courses are in the system.

3. How do I add a new course?

   New courses are added by the program manager. This is a staff member (probably a counselor) who is responsible for maintaining the tables in the program including the course lists, goals, and sequences.

4. What are the hardware requirements?

   Academic ePlan requires a Windows 2000 or Windows XP computer.

5. Can I run the program on my network?

   Yes. Academic ePlan is designed as a multiuser network application. Network installation requires that all users have access to the directory on the network where the program is installed.

6. What are the different user levels?

   There are three basic user levels in the program. The standard "Counselor" level is for staff members who will be creating and modifying academic plans. The "Manager" level is the staff member who will be maintaining the information in the database including course lists, sequences, and goals. The "Technician" level is used for installing the program and initial data setup.